MDS Coordinator

As a key member of our healthcare staff, the successful candidate will be responsible for coordinating the Minimum Data Set (MDS) process, ensuring accurate and timely completion of assessments, and maintaining compliance with regulatory requirements.

Essential Duties and Responsibilities

• Will schedule the ARD's (Assessment Reference Date) for Payment Assessments with the Rehab Director daily, weekly and as needed in a manner that accurately captures the RUG (Resource Utilization Group) category

• Will IDT on ARD's and Assessment types in order to facilitate the timely completion of MDS sections and CAA's (Care Area Assessments) by each discipline

• Will schedule all PPS OBRA (Omnibus Budget Reconciliation Act) ARD's per RAI RAI Coordinator will coordinate IDT as needed as it relates to SCSA (Significant Change in Status Assessments)

• Is expected to use the RAI Manual as a resource during the assessment coding process

• Will coordinate the completion of MDS sections according to facility assignments

• Will communicate to fellow MDS team members as needed based on timeliness of The MDS Coordinator is expected to report any issues with timely completion to the Director of Resident Assessment immediately

• Will facilitate with the IDT members, the completion of assessments and corresponding due dates according to the RAI Manual

• Will ensure the transmission of PPS and OBRA Assessments within 14 days of the completion date

• Will ensure the transmission of Comprehensive assessments within 14 days of the Care Plan Completion Date

• Will confirm the transmission file and review validation report

• Will facilitate the correction of any fatal errors immediately and re-transmit the assessment until an accepted validation report is received

• Will also address non-fatal errors using the Quality Improvement and Evaluation System (QIES)

• Will maintain validation reports

• Will facilitate receiving Validation Reports timely, the RAI Coordinator will transmit as frequently (daily) as necessary to obtain timely validation of MDS acceptance into the QIES ASAP data base

• Will facilitate the completion and updating of resident care plans within the MDS Department and the IDT to reflect the resident's most current needs

• Will identify residents in need of a Significant Change in Status Assessment based on criteria in the RAI Manual

• Will participate in facility staff education as it relates to the RAI process, and the coordination of obtaining accurate documentation from direct care staff

• Will notify the facility Director of Nursing (DON) and/or Administrator of risk areas when coded on the MDS

• Will participate in quality improvement activities in the facility

• Will compile data reports based on MDS data monthly and as needed

• Will utilize the facility's software program and computer system to comply with federal requirements

• Attends and participates in in-service training

Competencies

• Selecting ARD date to maximize RUG score

• Ability to write a care plan based CAA decision

• Accuracy coding type of assessment

• Communication to N.A.s regarding ADL documentation

• Communicate to interdisciplinary team regarding upcoming ARDs and time frames

• Knowledge of MDS process

• Accuracy of scheduling assessments

• Knowledge of the triple-check process

• Coordination of team calendar

• Demonstrates accuracy and thoroughness of completion of care-plan updates based on subsequent assessments and changing patient conditions

Knowledge, Skills and Abilities

• Ability to communicate effectively with internal and external customers at all levels of the organization

• Proficient computer and Microsoft Application Must have an ability to learn new systems

• Ability to work with a culturally diverse population

• Must have positive communication skills and demonstrated adequate maturity and patience

• Proficient in the English Excellent communication (verbal and written), customer service and interpersonal skills

• Must have excellent organizational skills with attention to detail

• Must be able to successfully prioritize workload, demonstrate initiative, and analyze situations to make sound decisions

• Must show initiative and take action on observed needs

• Self-directing with the ability to work with minimal direct supervision

• Must have positive communication skills and demonstrated adequate maturity and patience

Required Education/Experience

• Graduate of an accredited School of Nursing

• A minimum of one (1) year experience in a healthcare environment as a licensed nurse and/or MDS Coordinator

Required License/Certification

• Valid State of Texas LPN/RN license

• Valid CPR certification

Preferred Education/Experience

• PPS System experience

• A minimum of two (2) years’ experience as a licensed nurse

• A minimum of two (2) years’ experience in a MDS role